Meaning And Definition Of Communication Pdf

meaning and definition of communication pdf

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But the information transferred must be understandable to the receiver — G. We can now proceed to define communication from what we have seen above.

Communication involves giving or receiving a message to another individual with the conscious intent of eliciting and evoking a response and checking out its meaning. Communication refers to all behaviour, both verbal and non-verbal, which occur in a social context. Communication, therefore, can be through words, the way we stand, the tone of our voice, the way we look at another, i. There is a message in communication; it may be expressed verbally, non-verbally or through postures or body language.

Communication: Definition, Principles, Elements and Means of Communication

Communication is as old as human civilization. The common need for protection led to group life. As group life developed, forms of communication also developed. Communication was in the forms of codes, indications, signals and expressions. Gradually with the increase in population, division of labour, exchange economy, etc. In the present day world, communication is vital need of every Step in any industrial or commercial activity. Literally, communication means, to tell, show, spread the information and inform.

The term communication is used to signify the process of transferring ideas or receiving it by any means such as word of mouth, telephone, telegram, letter, message, etc.

Thus, communication stands for sharing of information, imparting or conveying ideas and knowledge. Learn about:- 1. Meaning of Communication 2. Concept of Communication 3. Objectives of Communication 4. Characteristics 5. Importance 6. Communication Process Model 7.

Functions 8. Good Communication Gateway 9. Organisational Communication Essentials Fundamentals Mechanics Barriers Guidelines for Effective Communication. The term communication refers to the sharing of ideas in common.

In other words, it is the transmission and interaction of facts, ideas, opinions, feelings or attitudes. Communication is the essence of management. The basic function of management planning, organising, staffing, directing and controlling cannot be performed well without effective communication. In short, Communication is the process of passing ideas, views, facts, information and understanding from one person to another. This process is necessary for making the subordinates understand what the management expects from them.

Communication cannot take place without two parties — receiver and the sender. The information which is sent by the sender must be understandable to the receiver. Following are some of the important definitions of communication:. It is essentially a bridge of meaning between people. Information is giving out; communication is getting through. Communication is the exchange and flow of information and ideas from one person to another; it involves a sender transmitting an idea, information, or feeling to a receiver.

Effective communication occurs only if the receiver understands the exact information or idea that the sender intended to transmit.

Business Communication is communication that promotes a product, service, marketing, or organization; relays information within a business; or functions as an official statement from a company.

It is important to acquire the skills of effective writing and speaking. It is also common for prestigious companies to insist upon excellent communication skills as a requirement at the time of recruitment. Medium are the storage and transmission channels or tools used to store and deliver information or data.

At times we may even prefer to use signs and gestures. To carry out business, we need to interact with a large number of people. Business English should reveal complete meaning without ambiguity. The primary objective of communication in management is to convey information—instructions, policies, procedures, decisions, etc.

In addition, the manager will probably desire to influence or persuade the employee in a way that will help maintain favourable relationships. Conversely the employee also has similar goals of communication in an organisation. Role of Communication in Organisation. Decision-making is the core of management process. Decision is the triggering mechanism of communication.

The manager is a decision-maker. Management information system has assumed unique importance in modern management. Then again we need effective communication for passing on decisions to those involved in executing them.

Communication enables a group to think together, to see together, and to act together. Poor communication leads to poor co-ordination. Similarly, cooperation itself depends upon communication. Management is getting things done through others. Hence, all management acts must pass through the bottleneck of communication. Managerial ideas, plans and decisions are put into effect through communication. Management communication in the organisation has two purposes:.

The first purpose assures the skill to work, while the second purpose assures the will to work. Thus better communication gets better job performance and more work satisfaction.

Each managerial position is a centre of communication. The flow of information and understanding may be secured by various devices of communication, e. Information and understanding are passed to the receiver, and knowledge of its effect is passed back to the sender in the form of feedback.

Every aspect of management requires good communication. It is the sum total of all the things one person does when he wants to create understanding in the mind of another.

It is a bridge between meaning and understanding. Communication is the chain of understanding that binds an enterprise from top to bottom and from side to side. No organisation can accomplish anything without a chain of understanding to support its chain of command. Management should place greater reliance on the face-to-face communication.

It is very effective in terms of employee response and interest. Information flow downward is usually assured by the chain of command under the Scalar or line organisation.

But conscious efforts are necessary to ensure free flow of upward communication from the bottom to the top and this feedback information system is absolutely essential for smooth management of a big business.

From recruitment to retirement of employees we need effective net-work of communication. The characteristics of communication are as follows:. The sender sends the message and the receiver receives the message. There is an exchange of information between two or more persons. It does not merely means sending and receiving messages. It is not complete unless and until the message has been understood by the receiver in the same sense.

It may be verbal or written. It may be formal or informal. It is essential in all types of organisations and at all levels of management. It has a very wide scope. It keeps on changing depending upon the Level of understanding of the sender and receiver. The linking between these sciences makes communication effective. After the feedback, the receiver of the original message is required to transmit another message. The response indicates the success of the communication. With the large scale of operation in business firm, the need for effective communication has been largely felt.

Increase in departments has led to the requirement of specialization inside the organisation. Sound communication is essential for ensuring mutual co-operation and understanding between different departments for smooth functioning of the organisation. Due to liberalization and globalization, severe competition has resulted in between private, public sectors and foreign banks. Communication through mass media, newspaper, advertisement etc.

Trade unions are very strong and powerful. To develop mutual trust and confidence, it is necessary for management and employees to communicate with each other. Public relation helps in building goodwill for the organisation. Communication skill is essential for every successful job. Managers are required to speak to public at large on various occasions. The ability to communicate effectively is equally essential for promotion in career.

Effective Communication

The main steps inherent to all communication are: [2]. The scientific study of communication can be divided into:. Braille or other physical means , olfactory , electromagnetic , or biochemical. Human communication is unique for its extensive use of abstract language. Development of civilization has been closely linked with progress in telecommunication. Nonverbal communication explains the processes of conveying a type of information in a form of non-linguistic representations. Examples of nonverbal communication include haptic communication , chronemic communication , gestures , body language , facial expressions , eye contact etc.


One can safely say that communication is the act of transferring information and messages. from one place to another and from one person to another. In a related manner, the Online. Business Dictionary describes communication as a two way process.


Communication

Interpersonal Skills:. Subscribe to our FREE newsletter and start improving your life in just 5 minutes a day. Communication is simply the act of transferring information from one place, person or group to another. Every communication involves at least one sender, a message and a recipient.

For details on it including licensing , click here. This book is licensed under a Creative Commons by-nc-sa 3. See the license for more details, but that basically means you can share this book as long as you credit the author but see below , don't make money from it, and do make it available to everyone else under the same terms.

Communication as we have read in this Tutorial is sine qua non in a business organization. However, unintelligible and entangled communication fails to achieve the desired result and affect work environment in an organization. Though the broader meaning of communication covers all human interactions, in management parlance, communication is not mere talking, chattering or blabbering in a nonsensical manner. Communication is not as simple as it appears. It is systematic process with an objective that a piece of communication aims to achieve.

Steps and Components of the Communication Process

Definition : Effective communication is a process of exchanging ideas, thoughts, knowledge and information such that the purpose or intention is fulfilled in the best possible manner. In simple words, it is nothing but the presentation of views by the sender in a way best understood by the receiver. Just delivering a message is not enough; it must meet the purpose of the sender.

The majority of people communicate many times in a given day. This is especially apparent in the workplace. In order to effectively communicate with others, it's important to understand how the communication process works. In this article, we will define the communication process, its components and how the process works overall.


Communication is the process of transmitting information and common understanding from one person to another. The elements of the communication process are the sender, encoding the message, transmitting the message through a medium, receiving the message, decoding the message, feedback, and noise.


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