Duties And Responsibilities Of Project Manager Pdf

duties and responsibilities of project manager pdf

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Industry Advice Management.

IT project management is part project management, part technology operations and part general management. IT project managers plan, organise, and integrate cross-functional information technology projects that are significant in scope and impact. They coordinate the work of other IT professionals and administrative staff to produce a new piece or system of software. The core elements of the job are about organising people and time resources, and seeing the project through from inception to completion. Travel: can be frequent, particularly if working at consultancy level.

Assistant Project Manager Job Description

Industry Advice Management. In fact, by , employers will need To help manage this increasing need, 71 percent of global organizations now have a project management office—an almost 15 percent increase from Clearly, the job outlook for professionals with project management skills is increasingly positive. Here, we take a closer look at what project managers do—including key responsibilities—so you can better decide if it is the right career for you.

In the broadest sense, project managers PMs are responsible for planning, organizing, and directing the completion of specific projects for an organization while ensuring these projects are on time, on budget, and within scope.

The exact duties of a project manager will depend on their industry, organization, and the types of projects that a PM is tasked with overseeing.

Rather, these are processes project managers continually return to throughout the life of a project. Below, we take a closer look at each phase of the project life cycle, as well as the different responsibilities a project manager might have in each. Project managers begin each new project by defining the main objectives of the project, its purpose, and its scope.

They also identify key internal and external stakeholders, discuss shared expectations, and gain the required authorization necessary to move a project forward. Important questions that project managers ask during the initiating phase include:.

As soon as the project manager is assigned, however, he or she needs to fully engage in the above work which should culminate in a project being chartered and formally assigned. Once the charter is approved, project managers work with key stakeholders to create an integrated project plan focused on attaining the outlined goals. The plan established during this process helps project managers oversee scope , cost , timelines , risk , quality issues, and communications.

It is during this phase that project managers will outline key deliverables and milestones and identify the tasks that must be completed to complete each. The project plan should be treated as a living document that constantly evolves and changes throughout the project. During this phase, team members complete the work that has been identified in the project plan in order to reach the goals of the project. The project manager will also typically:.

Despite being listed as the fourth phase, monitoring and controlling processes actually commence at the beginning of a project and continue throughout planning, execution, and closing. Of course, things rarely go exactly according to plan. During this phase, project managers strive to ensure all activities necessary to achieve the final result are completed. During the close of a project, project managers will:.

After the project has been completed, a post-implementation review is often used to identify key lessons learned. Understanding what went well, what could be done differently, and what to stop doing can help inform and improve project management practices moving forward.

That being said, there are a number of general tasks that any good project manager can expect to perform on a daily basis. These include:. Project management is an umbrella term which can actually refer to three different types of management: Project management, portfolio management, and program management.

While these disciplines are all similar and interrelated, they each have unique differences that impact the responsibilities of project managers in their given roles. Three types of interrelated project management disciplines include:. Earning an advanced project management degree is one way to learn and improve those skills, increase your salary , and enhance your marketability to employers while giving you hands-on experience in the field.

To learn more about advancing your career in project management , download our free guide below. It has since been updated for accuracy and style. Employers will need to fill 2. PMI, Stay up to date on our latest posts and university events. Plus receive relevant career tips and grad school advice. Subscribe By providing us with your email, you agree to the terms of our Privacy Policy and Terms of Service. Return to Blog Homepage.

What Does a Project Manager Do? Initiating Project managers begin each new project by defining the main objectives of the project, its purpose, and its scope. Important questions that project managers ask during the initiating phase include: Why is the project important?

What is the desired outcome? Who are the stakeholders on this project? Who is impacted by, or who impacts, this project? What are the requirements and constraints within this project? What assumptions are we making? How will the project be funded? What is within our scope? What is not within our scope? Has this project been executed before? If so, what was the result?

What information from that past project should be considered in this project? Planning Once the charter is approved, project managers work with key stakeholders to create an integrated project plan focused on attaining the outlined goals. Executing During this phase, team members complete the work that has been identified in the project plan in order to reach the goals of the project. The project manager will also typically: Protect the team from distractions Facilitate issue resolution Lead the team in working through project changes 4.

Monitoring and Controlling Despite being listed as the fourth phase, monitoring and controlling processes actually commence at the beginning of a project and continue throughout planning, execution, and closing. Closing During this phase, project managers strive to ensure all activities necessary to achieve the final result are completed.

During the close of a project, project managers will: Work with the client to get formal sign-off that the project is complete Release any resources budget or personnel who are no longer needed for the project Review the work of third-party vendors or partners in order to close their contracts and pay their invoices Archive project files for future reference and use After the project has been completed, a post-implementation review is often used to identify key lessons learned.

Project managers must communicate with the members of their team regularly to determine the status of various projects and potential roadblocks that will need to be resolved. This communication can take many forms, including weekly or monthly reports, regularly updated dashboards, or quick emails, calls, or meetings.

Regardless of the medium, getting comfortable communicating with data is an essential skill. It is the role of the project manager to ensure that these issues are resolved effectively in order to keep the project on track. Budgeting: For small-scale projects, cost estimation may be a weekly or even a monthly task.

But for larger projects with many different expenses to keep in mind, project managers may spend time reviewing budgets each day to ensure the project does not exceed resource allocations. This may also include reviewing, processing, and approving invoices from outside vendors if the project includes such partnerships. Time management and approval: In order to ensure that the project remains on track, many project managers turn to timesheets or a project management software that allows them to see how their team is spending their time.

In addition to ensuring that the project is moving along as planned, this helps project managers shift resources between projects as necessary. Team-building: A good project manager will do more than simply manage the steps of a project.

They will also manage their team in order to keep them productive and happy. A part of this should include team-building exercises designed to boost morale, particularly after challenging weeks or phases of the project.

Organizing a weekly lunch or happy hour is one such example. Project Management vs. Portfolio Management vs. Program Management Project management is an umbrella term which can actually refer to three different types of management: Project management, portfolio management, and program management. Three types of interrelated project management disciplines include: Project Management: In a traditional project management role, the objective is to complete a project successfully, while remaining on time and within budget.

Project managers utilize a variety of project management strategies to help organize teams and complete projects according to their success criteria while engaging stakeholders appropriately. Program managers collaborate with project managers to ensure each project is strategically aligned and on track to hit major milestones. Program managers also facilitate organizational change, manage the dependencies between projects, and address any project- or organizational-level issues and risks that affect the program.

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IT project manager

Skip to content. The Project Manager is responsible for delivering the project, with authority and responsibility from the Project Board to run the project on a day-to-day basis. The project manager is the individual responsible for delivering the project. The individual leads and manages the project team , with authority and responsibility from the project board , to run the project on a day-to-day basis. As well as the formal responsibilities set out in methods such as PRINCE2, the project manager has an important role in interfacing between the project and the business area.

By Duncan Haughey minute read. A project manager is a person who has the overall responsibility for the successful initiation, planning, design, execution, monitoring, controlling and closure of a project. Construction, petrochemical, architecture, information technology and many different industries that produce products and services use this job title. The project manager must have a combination of skills including an ability to ask penetrating questions, detect unstated assumptions and resolve conflicts, as well as more general management skills. Key among a project manager's duties is the recognition that risk directly impacts the likelihood of success and that this risk must be both formally and informally measured throughout the lifetime of a project.

How did it all start? In the late s, Microsoft was launching an ambitious project and had run into a problem: there were way too many players involved. There were teams from marketing, engineering, and the business end, and no one knew how to coordinate all of them. So, Microsoft came up with what was then an ingenious solution. They picked one person to take charge of who would be given significant authority to organize and coordinate their new project. Once Microsoft appointed a dedicated leader, everything went smoothly and the teams were much happier with their work dynamics. The end result of this new strategy was Excel.

Roles and Responsibilities of Project Manager & Project Management Team

Right from our school days, we have been hearing about projects Science projects, Math projects, group projects — remember? This is also called a project. Though there are innumerable variations within, a project is a task that needs to be completed.

Project Management. Joseph Mapue. Project managers tame chaos for a living.

Project Manager Roles & Responsibilities in 2021

Construction managers, also known as construction project managers, oversee and allocate resources for various construction projects. A great construction project manager is skilled in both the technical skills required for the job and in leading and directing their team. Construction project manager responsibilities are what guide a project to success. Projects can vary from residential, commercial, and industrial buildings to bridges and skyscrapers.

Project managers play the lead role in planning, executing, monitoring, controlling and closing projects. They are accountable for the entire project scope, project team, resources, and the success or failure of the project. If you are looking for a career in IT and wondering if a project manager position is right for you, IT Career Roadmap: IT project manager may be the best place to start. Also, consider if you have what it takes to be a great project manager. A project manager, with the help of their team, is charged with multiple responsibilities that span the five project phases of a project life cycle initiating, planning, executing, monitoring and closing below. The project management phases intersect with 10 knowledge areas. The knowledge areas include integration, scope, time, cost, quality, human resources, communication, risk procurement and stakeholder management.

It is easy to customize this project manager description for your company's needs. Post now on job boards. Hiring a project manager? Sign up for Workable's day free trial to post this job and hire better, faster. Project Manager Job Duties nProject management responsibilities include delivering every project on time within budget and scope.

Project Manager Roles and Responsibilities [8 Key Roles]

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The Role of the Project Manager

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